School Protocols and Forms

School parents can access the secure parent portal here

School Handbook and Calendar


Required Forms for the 2022-23 School Year

Physical Exams

The New York State Department of Education requires a physical exam for all new students, and students entering grades Pre-K or K, 1, 3, 5, 7, 9 & 11, and annually for students participating in sports.  Physical exam forms should be submitted directly to our school nurse, either in paper form, emailed, or faxed (518-672-0181) prior to the start of school. Please notify our school nurse if you have a doctor’s appointment scheduled after the first day of school.

Updated Immunization Records

As required by New York State Department of Health, all enrolled children must be fully vaccinated in accordance with NY State Guidelines, unless a medical exemption has been granted. Please submit any updated vaccination information prior to the first day of school.  Your child’s healthcare provider can fax their latest immunization record to (518) 672-0181.

Bus Forms

All school families that live within 15 miles of Hawthorne Valley are able to receive bus transportation for your students. Forms are requested to be submitted each year by April 1 for the next school year.

It is advised that a transportation request be submitted for all children to your home school district.  The request can always be withdrawn; however, NYS Education Law states a request must be submitted no later than April 1 or transportation may be denied.  Should a family move into a district after April 1, the request for transportation must be made within 30 days of establishing residency. To submit a request for transportation after April 1, please contact the transportation department of the school district you live in directly.


Hudson City School District


Taconic Hills Central School District


Ichabod Crane Central School District


Chatham Central School District